To Register Now!
Not sure if you registered? Contact the registration department at
All major credit cards and checks are accepted. To register online using a check, enter your check number on the payment page (or TBD, if the check has not been issued). Then, simply mail the check with a copy of your confirmation email to address below. If paying via check after 9/30, register online, and bring your check with a copy of your confirmation email to the onsite registration counter in the San Antonio Convention Center. Payment must be received before registration materials may be retrieved. For more questions about online registration, email or call 703-964-1240, ext 28.
Mail checks to:
AVA Registration Department
11260 Roger Bacon Drive, Suite 500
Reston, VA 20190
Groups of 4 or more can receive the discount online. Simply select “Group Registration” as your registration type. See the “Discounts for Groups” section below for more information.
The 26th Annual Scientific Meeting registration fee includes access to all main meeting sessions, general sessions, exhibit hall, and meal functions. The Single Day registration fee includes access to the main meeting sessions, general sessions, exhibit hall, and meal functions for only the date purchased. Exhibit Hall Only passes grant access only to the Exhibit Hall and meal functions held in the Exhibit Hall for the date purchased. The Meeting begins at 1:00 PM on Tuesday, October 16th and ends on Friday, October 19th at 5:00 PM. Please see below for more information regarding pre-meeting workshops
|Full, Main Meeting Registrations||On or Before 9/6||After 9/6|
|Full Meeting, AVA Member (you must have your AVA member number before registering in order to get the Member rate, If you are not an AVA member yet, please fill out the online member application first. Your AVA member number will be emailed to you, then you can sign up for the meeting and get the member rate)||$450||$550|
|Full Meeting, Non-Member||$575||$675|
*Verification of full-time status from an academic advisor or Dean must accompany the registration
|Single Day Registrations||On or Before 9/6||After 9/6|
|One-Day, AVA Member (each day - see note above about member rates)||$245||$295|
|One-Day, Non-AVA Member (each day)||$295||$345|
|Exhibit Hall Only (each day)||$100||$100|
DISCOUNTS FOR GROUPS
Groups should register online to take advantage of the group discount. Groups of 4 or more attendees will be eligible for a $50 discount on each registration. Example: 5 attendees registering for the meeting will receive a total $250 discount on the registrations (5 attendees x $50 = $250). All registrations must be submitted at the same time, making one payment to receive the group discount. Discount cannot be applied to registrations that are not submitted as a group. Discount applies to attendees only; exhibiting companies purchasing additional personnel badges are not eligible.
Written notice of cancelation received by the AVA 2012 Scientific Meeting Registration Manager no later than 11:59 PM EST on September 6, 2012 will result in a refund of registration fees paid less a $50 processing fee. If initial payment included a membership fee, the membership fee will not be included in the refund. Refunds are not permitted for cancelations received after 11:59 PM EST on September 6, 2012. All refunds will be issued utilizing the same method as the initial payment.
Substitutions are encouraged and should be submitted to . Please include the original attendee's name and the substitute's full contact information. No-shows are non-refundable.
For additional information, or for changes/cancelations, please contact the Registration Department at , or call 703-964-1240.
In the unlikely event of conference cancelation, AVA will refund 100 percent of registration fees paid. AVA assumes no liability for any penalty fees on airfare tickets, deposits for hotel accommodations, or any other fees, charges, penalties, or other incidental costs that a registrant might incur as a consequence of cancelation.
Registration fees are not deductible as charitable contributions for tax purposes. Consult your tax advisor, as they may be deductible under sections of the tax code.